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All your Power Apps and Microsoft Flow Licensing Questions, Answered

by Genna Joudrey
16 minutes read

It’s that time. Time for licensing updates, that is. PowerApps and Microsoft Flow are introducing new licensing plans that will go into effect on October 1st – less than one week away. We have rounded up the top questions that Microsoft partners and customers may have about the upcoming changes.

First, let’s look at the new plans coming to PowerApps and Microsoft Flow.  

PowerApps plans: 

PowerApps per app plan: Allows individual users to run applications for a specific business scenario based on the full capabilities of PowerApps for $10 per user per app per month. This provides an easy way for customers to get started with the platform before wider scale adoption.  

PowerApps per user plan: Allows a user to run unlimited applications based on the full capabilities of PowerApps for $40 per user per month.  

Microsoft Flow plans: 

Microsoft Flow per user plan: This allows a user to run unlimited flows with the full capabilities of Microsoft Flow based on their unique needs for $15 per user per month.  

Microsoft Flow per flow plan: Enables organizations to implement flows with reserved capability that serve teams, department, or the entire organization without having to license each end user.  

What will happen to the existing PowerApps and Microsoft Flow plans on October 1st? 

The existing plans will be transitioning to the new plans. You will be able to maintain your current plans for the duration of your subscription period. New customers can also purchase the existing plans prior to April 1, 2020. We suggest contacting Microsoft if you have specific questions about this. 

Will Microsoft Flow capabilities be included with the new PowerApps licenses? 

Yes – PowerApps will still include Microsoft Flow capabilities. The only change is that flows will need to run within the context of the PowerApps application, which refers to using the same data sources for triggers or actions as the PowerApps application. You will need a standalone Microsoft Flow license if you are working with flows unrelated to PowerApps. 

How are the PowerApps and Microsoft Flow use rights changing for Dynamics 365? 

Dynamics 365 Enterprise licenses will no longer include general purpose PowerApps capabilities. Enterprise users can still run apps and portals that extend and customize the licensed Dynamics 365 application, as long as they are located in the same environment. Custom apps and portals now require a standalone PowerApps license. The same applies to Microsoft Flow – it will not be included, and standalone flows will require a Microsoft Flow license.  

The PowerApps per app plan allows users to run specific apps. Can you explain what this means in terms of the number and types of apps I can use? 

The PowerApps per app plan is designed to help organizations solve for one business scenario at a time, which may involve a combination of individual apps. Each “per app” license provides an individual user with rights to two apps as well as one PowerApps Portal. A single user might be covered by multiple “per app” licenses to allow the user to use multiple solutions targeted at various business scenarios. The “per app” license is stackable.  

Do users who use Microsoft Flow features built on the Common Data Service like approvals or business process flows need to be licensed? 

Microsoft Flow has certain features that are not in a flow directly, and these features are built on the Common Data Service. The use of these features requires a Microsoft Flow per user plan, or the flow needs to be licensed under the per flow plan. 

What add-ons are available to the PowerApps and Microsoft Flow plans? 

The following add-ons are available to all standalone PowerApps and Microsoft Flow plans:  

– New PowerApps Portals login capacity add-on and Portals page view capacity add-on for external users of PowerApps Portals 

– New PowerApps and Microsoft Flow capacity add-on increases daily API request limits for PowerApps, Microsoft Flow, and Dynamics 365 workloads for users that exceed their usage entitlement.  

– Common Data Service Database Capacity 

– Common Data Service File Capacity 

– Common Data Service Log Capacity 

What is the difference between PowerApps Portals and Dynamics 365 Portals in terms of licensing? 

Below is information is taken directly from Microsoft regarding the specifics of the differences between both PowerApps Portals and Dynamics 365 Portals.  

1. Provisioning a portal instance 

          – Dynamics 365 Portals 

                     – Purchase Dynamics 365 Additional Portal SKU at $500/month 

           – PowerApps Portals 

                     – Provision a portal – no need to purchase portal addons 

2. Qualifying base offers 

           – Dynamics 365 Portals 

                     – Dynamics 365 licenses only 

           – PowerApps Portals 

                     – Customers can add on portal external login or page view capacity to Dynamics 365, PowerApps, and Microsoft Flow licenses 

3. Internal use rights 

             – Dynamics 365 Portals 

                       – Dynamics 365 enterprise licenses, Dynamics 365 team member license 

              – PowerApps Portals 

                       – Internal users can now access portals with a PowerApps per app/per user license. For a Dynamics license, it is the same as custom PowerApps use rights. 

4. Monetization 

              – Dynamics 365 Portals 

                       – Per portal instance per page view 

               – PowerApps Portals 

                       – Per log in per page view 

5. Entitlement for Dynamics 365 customers 

                – Dynamics 365 Portals  

                       – One portal instance for the first 10 full Dynamics 365 USLs 

                – PowerApps Portals 

                       – Not applicable – PowerApps Portals instances can be provisioned

For details on specifics and pricing, you can head to the PowerApps plan page and the Microsoft Flow plan pageOur team of Solution Architects, Developers, and Consultants would be happy to help you with any Microsoft platform questions that you may have. 

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